Lead intake, fully automated
From "I filled out a form" to "the team is on it" in about two seconds — no one on our side touching a keyboard. This is the stack we build for clients, running our own front door.
The ritual we refused to do by hand
Most studios run their inbound leads through a person: read the email, guess how serious it is, copy the details into a spreadsheet or CRM, remember to follow up, hope nothing slips. It's exactly the kind of repetitive, judgement-light work we tell clients to automate — so we automated our own.
How it works, end to end
Every step below is wired and live. A prospect answers three short questions; software does the reading, sorting, filing, and hand-off.
A prospect fills the form
Three honest steps — what eats their time, where the work lives, budget and timeline. That's the last time a human types anything in this whole flow.
GPT reads it and writes a brief
Not a template — it reads their actual words, summarizes the situation, suggests an engagement tier, and flags risks a person might miss.
"Dispatch burns ~90 min every morning hand-rebuilding a route spreadsheet before drivers can leave — and peak season is 6 weeks out, so it compounds fast."
A tagged record files itself in Notion
Priority, deal size, suggested tier, and a respond-by date that encodes our two-day promise — all derived automatically. No copy-paste, no "who's got this one?"
Next steps become tracked work
The brief's action items turn into real task rows, linked back to the lead and due on the SLA date. Nothing lives in someone's head or an inbox.
The team gets pinged in Slack
A rich card lands in the channel with the brief and a one-click link. Whoever's free claims it — the two-day clock is already running.
Why it's built this way
The deterministic parts — the respond-by date, the dedupe, the delivery — are plain rules, so they're predictable and auditable. Only the judgement-shaped part (reading the free text and drafting the angle) goes to AI, and even that is a draft for a human, never something sent to the prospect. Automate the reliable 80%; keep a person exactly where judgement matters.
Got a ritual like this?
Tell us the boring part of your week. We'll come back with a fixed-price plan in two days.
Tell us what eats your time